How the Federal Government Buys What It Needs

ith so many different agencies, and purchases ranging from under $100 to many millions of dollars, it’s no surprise that there is no single way that agencies purchase the products and services they need.

Some agencies use the GSA schedules program, or similar multiple-award, indefinite quantity type contracts, but other agencies prefer their own procurement vehicles. Find out which agencies are likely to purchase what you offer, as well as the purchasing methods they use.

While most agencies post contracts valued over $25,000 at FedBizOpps, there are many other agency sites that post opportunities.

  • Micro-Purchases:For orders under $3,000 there is no requirement for competitive quotes, the buyer will determine Best Value.
  • Request For Quotation/Proposal (RFQ/RFP):Details may be posted to FedBizOpps, or other agency-specific sites. Evaluated on overall ‘Best Value’ (a combination of price, delivery, warranty) or ‘Low Price Technically Acceptable’ (offers initially evaluated for compliance with specifications, and then for lowest price).
  • Request for Information (RFI), Sources Sought, and Market Research:Details may be posted to FedBizOpps, or other agency-specific sites. Agency wants to know if a commercial solution exists. You may submit a proposal or capability statement, but there is no guarantee of any subsequent solicitation.
  • Indefinite Delivery, Indefinite Quantity Contract (IDIQ):A long-term contract with no specific quantity or delivery dates. Agency will issue purchase orders as needed during the life of the contract.
  • Blanket Purchase Agreement (BPA):Used to fulfill an agency’s recurring requirements. The BPA can be for multiple years, and the agency may award to more than one supplier. Agency will issue purchase orders as needed during the life of the contract.
  • Multi-Agency Contract/Multiple Award Schedule (MAC/MAS):A single contracting office establishes pricing and terms with many companies; authorized agencies purchase from these pre-negotiated contracts. One of the best known, largest, and most important of these is the General Services Administrations’ Federal Supply Schedule Program, more commonly known as a ‘GSA Contract’.
  • Online Reverse Auctions – FedBid:This commercial company is now used extensively for relatively simple, small purchases under $150,000; requests issued and contracts awarded very quickly; delivery is often 30 days from the date of award.

Thousands of new sales opportunities are posted every single day – from less than $3,000 to many millions of dollars. How can you find the bids that are right for you?

  • We do the work for you, and find that ‘needle in the haystack’!
  • We DON’T simply ‘plug in’ some numbers and leave you to plough through everything – we work closely with you to find TARGETED opportunities for your business.
  • We help you to fully understand the requirements and submit the correct paperwork.
  • We collaborate with you to create a Technical Proposal, or a Capability Statement, and ensure your proposal meets all the requirements.

Contact Us for more information